Event Registration Form

Already planned out your CSTS event? Finalised your date(s) and venue(s)? Complete this Registration form to become an officially registered event.

If you have not yet set a date and organized your venue, you must complete the Event Pre-Registration form.

Registration Deadlines:

The primary Event Registration deadline is 31 March.

We understand that events being held towards the end of the event window may not have everything in place by this time or you may have only recently discovered “Can’t Stop the Serenity” and decided to host an event. So, depending on when your event will be held, there are different deadlines for when your Registration form is due.

  • For events to be held in June-July – no later than 31 March
  • For events to be held in August – no later than 30 June
  • For events to be held in September – no later than 31 July

    • No Event Registration forms will be accepted after 31 July.

Registering by 31 March allows the Global Team to more accurately calculate Global Prize Sponsorship and Merchandise quantities. Please note that registering after 31 March may mean that you miss out on a few very cool things as you may not have access to the same number of Global Sponsorship Prizes and merchandise options as other events, as quantities are be based on the number of Registration Forms received by 31 March and merchandise ordering dates may have passed. However, your event will still be listed on our website as an official event.

Registration Instructions:

  • All required fields MUST be completed. Please provide as much detail as possible. If you do not provide sufficient detail, approval of your Registration will be delayed until all necessary information is received.
  • Events may only be held between 1 June and 30 September.
  • You MUST provide two organizers who can be contacted regarding the CSTS event. Please note that we cannot accept PO Box Addresses as a point of contact.
  • Please note that there may not be enough 35mm prints to accommodate each city that requests it (particularly in the US). Where possible, it is recommended to choose DVD/BluRay as your screening media to ensure “Serenity” is available for your chosen date.
  • After submission, you will receive a confirmation email (sent to the main email address for the Lead Organizer). This email acknowleges receipt of your submission – it does not mean your event has been approved.
  • Your submission will be reviewed by the Global Team, who will contact you if any further information is required. You will be notified once your Registration has been approved.
  • Your event is not an official CSTS event until your Registration has been approved. You are required to complete the Registration Form as soon as your event details are locked down (date, venue, licensing etc). If you do not complete this form, your event is will not be listed as an official CSTS event.
  • Once your Registration form has been approved by the Global Team, your CSTS Forum user profile will be promoted to Organizer status (if you have not already been approved via Pre-Registration). This will give you access to the Organizers Only area where you can access event resources and connect with other Organizers.
  • You MUST NOT advertise your event until your Registration has been approved and your licensing has been arranged.
  • You MUST notify the Global Team (via events@cantstoptheserenity.com) if any the pertinent information changes (such as contact info, venue, dates etc.) AND when tickets go on sale.

REGISTRATION FORM

Event Details
  1. (required)
  2. (required)
  3. (required)
  7. (required)
  8. (required)
  9. (required)
  10. (required)
  11. (required)
  14. (required)
Charity Recipient Details
  1. No less than 75% of event proceeds must be donated to Equality Now. Up to 25% may be donated to other charities of your choice.
  2. (required)
Lead Organizer
  1. (required)
  2. (required)
  3. (required)
  8. (required)
Second Organizer
  1. (required)
  2. (required)
  3. (required)
  8. (required)
Shipping Details
  1. Any items to be shipped will be sent to the recipeint specified in this section. It is your responsibility to ensure goods can be received. Please note that you are responsible for all shipping, customs and related charges.
  2. (required)
  3. (required)
  4. (required)
  6. (required)
Organizer Agreement
  1. I confirm that I am undertaking full and personal responsibility for the above Can’t Stop the Serenity event, and myself and my organizing team agree to:

    a) Abide by the policies and procedures as outlined in the Can’t Stop the Serenity "How to Host an Event" forum. And if I have any questions, I’ll ask.
    b) Ensure that all event profits are donated to Equality Now and other charities as applicable no later than 6 weeks from the date of the event, and that proof of donation is sent to events@cantstoptheserenity.com)
    c) If requirement b) cannot be completed within the allotted time frame, I will email events@cantstoptheserenity.com with the reason for said delay and expected date of task completion. I understand that my event donation will not be included as part of the Global Donation Total until proof of donation is received and verified with Equality Now and other charities.
    d) I will notify events@cantstoptheserenity.com if any the pertinent information changes (such as contact info, venue, dates etc.)
    e) I indemnify the Can't Stop the Serenity Global Steering Committee and Global Team for any loss or damage or costs incurred in connection with my involvement in Can't Stop the Serenity.

    I understand that clicking SUBMIT constitutes my electronic signature verifying that the information I have supplied in this application is correct to the best of my knowledge, and that I agree to the terms and conditions stated above.
  2. (required)
 

cforms contact form by delicious:days