2017 Event Registration Form

Once you’ve set a date and found a venue for your event (or for multiple events), you need to complete the Event Registration Form below. This will be reviewed by the Global Team and once it’s approved, you’ll be an official Can’t Stop the Serenity event! Your event is not an official CSTS event until your Event Registration has been approved. Please complete this form as soon as your event details are locked down (date, venue, licensing etc). Without completion and approval of this form we cannot list you as an official CSTS event.

Key Dates:

Registration closes based on when your event will be held.
  • For events to be held in June or July – Registration closes March 31, 2017
  • For events to be held in August or September – Registration closes June 30, 2017
  • For events to be held in October – Registration closes July 31, 2017
No Event Registration forms will be accepted after July 31, 2017.

How to fill out the form:

All fields MUST be completed. Please provide as much detail as possible. If you do not provide sufficient detail, processing of your form may be delayed until all necessary information is received. The form must be submitted by the person named as Lead Organizer, and you must provide contact information for at least two people who are responsible for organising the event (including a personal email address for each). We cannot accept PO Box Addresses as a point of contact.

What happens next?

After submission, you will receive a confirmation email (sent to the main email address for the Lead Organizer). This email acknowledges receipt of your form – it does not mean your event has been approved. Your form will be reviewed by the Global Team, who will contact you if any further information is required. Once your form has been processed and approved, you will be notified and the CSTS Forum user accounts of the two Organizers will be promoted to Organizer status. This will give you access to the Organizers Only area where you can access event resources and connect with other Organizers. Your event is not an official CSTS event until your Event Registration Form has been approved.

Important!

  • You must not advertise your event until your CSTS Event Registration Form has been approved by the CSTS Global Team.
  • If your event includes screening media (such as Serenity or Dr Horrible’s Sing-along Blog), be sure licensing & permissions are in place before advertising.
  • You must notify the Global Team (via events@cantstoptheserenity.com) if any of the event information changes (such as contact info, venue, dates, additional events etc.) AND when tickets go on sale.
  • Be sure that all of your publicity/flyers, website & social media mentions include the fact that this is a CSTS event.

Event Registration Form

All required * fields must be completed.



Location Information

If applicable - else please enter: "n/a".
If applicable - else please enter: "na@na.com".
Primary Website or Facebook Page URL
If applicable - else please enter: "http://na.com".



Event Information

For multiple events where not all feature "Serenity", please select "Both".
Must be between June 1 - October 31, 2017.
Provide full address for each venue, as well as website or Facebook page URL.
Media options include; Blu-ray Disc (BD), Digital Versatile Disc (DVD), Digital Cinema Package (DCP), and 35 millimeter film (35mm)
Licenses must be obtained for your event(s) to screen "Serenity" or any other media.
Please describe your event(s) with all details you have so far.
Event email or event contact email
Primary Event Website or Facebook Page URL
If not yet known, please enter your main Browncoat Group website or Facebook Page.
If running a private Affiliate event, please enter: "http://na.com".
Website to purchase tickets - If known and applicable
We'll be advertising your event(s). Tell us how you want the publicity worded.




Charity Recipient Details

75% or more of event proceeds must be donated to Equality Now.
If applicable - else enter n/a. Up to 25% may be donated to other charities of your choice.
Please enter Charity Name, Charity Donation %, and Charity Website for each other charity.



Lead Organizer

Lead Organizer - Full Name
Lead Organizer - Primary Phone Number
Lead Organizer - Primary Phone Type
Lead Organizer - Email Address
Lead Organizer - Alternate Email Address
Lead Organizer - CSTS Forum Username
Please register on our Forum to create an account, before completing this form.
Lead Organizer - Facebook Username - If not on Facebook, please enter "n/a".
Lead Organizer - Username(s) on Twitter, Google+, Instagram, etc. (please indicate which)



Second Organizer

Second Organizer -Full Name
Second Organizer - Primary Phone Number
Second Organizer - Phone Type
Second Organizer - Email Address
Second Organizer - Alternate Email Address
Second Organizer - CSTS Forum Username
Please register on our Forum to create an account, before completing this form.
Second Organizer - Facebook Username - If not on Facebook, please enter "n/a".
Second Organizer - Username(s) on Twitter, Google+, Instagram, etc. (please indicate which)



Shipping Details

Country
Addressee's email address for shipment tracking details
If outside the US, please provide instructions to assist us getting your packages through Customs.



Organizer Agreement


I confirm that I am planning to hold a Can't Stop the Serenity event in 2017 and that I am undertaking full and personal responsibility for the event. Myself and my organizing team agree to:
  1. Abide by the rules, policies and procedures as outlined in the Can't Stop the Serenity website and forum including licensing and copyright laws. If I have any questions, I'll be sure to ask.
  2. Submit the Registration Form once I have secured a date and venue, and not promote my event until my Registration has been approved. I understand that if my Registration is not submitted by the due dates, it won't be accepted.
  3. Advise the Global Team via email to events@cantstoptheserenity.com if I change my mind and choose not to continue to plan a 2017 Can't Stop the Serenity event.
  4. I indemnify the Can't Stop the Serenity Global Steering Committee and Global Team for any loss or damage or costs incurred in connection with my involvement in Can't Stop the Serenity.
I understand that clicking "Submit" constitutes my electronic signature verifying that the information I have supplied in this application is correct to the best of my knowledge, and that I agree to the terms and conditions stated above.
Lead Organizer - Full Name - Consent to Organizer Agreement
Prove you are a Browncoat. 😉